Paper submission guidance

Paper submission guidance

This guidance describes the procedure to be followed and explains the information that needs to be provided for submitting your paper.

When selecting the ‘Go to paper submission’ link on the ‘Abstracts&Papers’ page on the Healthy Buildings 2015 Europe website, you will be guided to a separate web page for submitting your paper.

You should login with your login account. If you don’t remember your password you can indicate that. You can check whether the author data is still correct. If this is not the case you can send an e-mail to the Conference office (e-mail address shown on the website).

If you click on ‘Add a paper’ this will guide you to the paper submission page. Click on ‘Paper’ to provide information on the paper.

(Sub)theme: you should select the subtheme your paper refers to best. Note that the main themes are included to distinguish the subthemes better. Please be careful when selecting the theme.

Paper title: provide the title for your paper.

Abstract text (max 200 words): Please copy the abstract/summary from your full paper or, in case of an extended summary, provide a short abstract of its content.

Keywords (3 words): please indicate maximum three well-chosen keywords (minimum two).

Abstract id: indicate the abstract id. as mentioned in the abstract acceptance e-mail you received.

Paper type: indicate which type of paper you intend to upload. Note that this choice does not affect the presentation mode.

Presentation mode: please indicate your preferred mode of presentation. Note that we will try to adhere to your preference, but cannot guarantee that at this point.

Click ‘Continue’ and select ‘Paper-file’

Paper file: click on ‘+Add file’ and browse to select the Word-document that you want to upload. Templates are available for a full paper and an extended summary which include information on the file name to be used.

Click ‘Continue’ and select ‘Co-authors’

Co-authors: This section needs to be checked before you can submit the paper. Please refer to the guidance provided on the ‘List of Co-authors’ page for further information how to include/change co-authors. Note that you, as registered user, will be indicated as first author in case of the paper submission. Please contact the conference secretariat by replying to the received confirmation e-mail in case changes to that are required.

Submission: submission is only completed if you check the provided information summarized on the ‘Submit paper data’ page and click the Submit button. Note the remark on the same page, indicating that after submission no changes can be made by yourself, only through contacting the conference secretariat.

Next steps: After review of the full papers and extended summaries, we will notify you of the acceptance/revision/rejection of that by March 1st 2015 latest. The deadline for full paper submission or extended summaries is set at January 15th 2015. The Papers will undergo a review process.

Please refer to the website for latest information or contact us in case of specific questions.

After submitting the paper the conference secretariat will acknowledge your submission upon receipt by email. If you do not receive such acknowledgement after one week of submission, please contact us, via the website contact form, to ensure that your submitted paper is not lost.