ATMs can be found near the railway station and in the city center. There is one ATM at the campus. This is located in the MetaForum building (MF).
Is located near the registration desk (main floor, close to the Blauwe Zaal and the Senaatszaal). Last-minute conference updates will be posted here. You can post general messages here as well.
Maps of the Auditorium building and the Zwarte Doos building are provided in the program book. Digital versions of the campus map can be found on this website.
If you have registered and paid for the conference diner, you should have received a ticket in your registration package. The conference diner will take place in the city center (Paradijslaan 2-8, Eindhoven; +31 40 23 66 196; http://www.kazerne.com/en/). You are requested to walk to the location yourself (5 min from the city centre; 15-20 min from the campus). You are welcome at 18:30 (don’t forget your ticket).
Registration desk / AUD 2.26, tel. +31 (0)40 247 4000, firstname.lastname@example.org.
Each registered participant will receive a USB stick with all conference papers presented. To reduce paper use, no hard copies are available.
The Netherlands is part of the many countries that use Euros.
Electricity outlets in The Netherlands take type C and F type 220/240V plugs.
Emergency Medical and first aid
Please contact the Conference office if you have n emergency, medical or first aid need. The nearest hospital is less than 5 min by taxi/car. We have a volunteer available to help you in that case.
Police, fire and ambulance: 112
The official language of the conference is English.
Lost and Found
Contact the conference office first: registration desk/ AUD 2.26, tel. +31 (0)40 247 4000, email@example.com.
Daily lunch will be provided in the main hall and allow you to have a look at the posters and the sponsor presentation in the meantime. Please assure to wear your badge visible. We tried to provide for special requirements (clearly visible) as well, please ask the staff if you are uncertain. During the breaks of course coffee/tea and/or refreshments are served.
Please switch them off or have them in ‘silent’ mode while present at any of the sessions during the conference.
Smoking is prohibited in all public buildings, restaurants and cafes, including the trains and railway stations.
The campus has parking spaces available for a fee (more information). As the venue is located close to the railway station we advise you to use the public transport instead. Hotels generally are located at walking distance from the conference venue (15-20 min walk).
Refreshments (tea and coffee) are available for registered participants during the breaks.
The registration desk is open on Monday May 18th 12:00-18:00, Tuesday May 19th and Wednesday May 20th 8:00-14:00.
We will use Twitter during the conference.
A speaker’s room is available near the registration desk to upload your powerpoint file. However, we urge you to upload the presentation file before the start of the conference. This is obligatory for poster presentations (see the information provided to you by e-mail and with this link). In case needed, you should upload your powerpoint file at least 4 hours before your presentation.
Central European Time Zone + Daylight Savings Time (CEST; UTC+2 hours)
Tipping generally is not expected in restaurants and cafes. Most commonly you would round up your bill. Of course if you experience good service you may tip more. For hotels tipping is not expected.
The venue, the city center and the railway station all are located at walking distance. So within the city you most probably will not need any additional transportation. For travelling from Schiphol to Eindhoven the train will be the best option. Detailed information on buying train tickets is described in http://www.amsterdamtips.com/tips/train-tickets-in-netherlands.php. In your case most probably a Single-use ticket will be the best option. You need to go to a NS ticket machine with the blue sign and white NS logo across the top. Tickets can be bought with cash (coins) and debit (Maestro) credit cards (Mastercard/Visa). Direct trains from/to Schiphol to/from Eindhoven leave every half hour. This connection will take one-and-half hour and gives you a nice view on the Dutch country side! Single-way tickets costs around €20,-. More information can be found on http://www.ns.nl/en/travellers/home.
Though we expect good weather we have prepared for rain and provide some umbrellas to switch between the conference room in the Zwarte Doos and the Auditorium. Please use these umbrellas but do not take them with you.
Please assure whether you, besides a valid passport, would need a visa to visit the Netherlands. Information can be found at: http://www.government.nl/issues/visa-for-the-netherlands-and-the-caribbean-parts-of-the-kingdom/short-stay-visas-for-the-netherlands. We provide invitation letters if required.
The Netherlands has a moderate marine climate. For May average daily maximum temperatures are around 17oC and minimum around 9oC. We aim for a nice spell during the period of the conference!
Wifi / Internet access
Wifi is available on the campus. They are currently changing the access procedure from an on paper provided code to SMS-sent access code. At the time of printing it was not yet clear when the change of procedure is foreseen. You will find latest information on the website.
While we aim to ensure that all information provided is correct and the conference program will take as scheduled, the Organization reserves the right to make changes at any time if this is deemed necessary.
The Organization will not be liable for any personal accident and/or loss or damage to the property of participants during the Conference. Participants should make their own arrangements with respect to personal insurance.