Practical issues and abstract template

Abstract submission guidance

This guidance describes the procedure to be followed and explains the information that needs to be provided for submitting your abstract.

When selecting the ‘Go to abstract submission’ link on the ‘Abstracts&Papers’ page on the Healthy Buildings 2015 Europe website, you will be guided to a separate web page for submitting your abstract.

Prior to submitting an abstract, you are requested to complete the pre-registration form with your personal details. After submitting an abstract the conference secretariat will acknowledge your submission upon receipt by email. If you do not receive such acknowledgement after one week of submission, please contact us, via the website contact form, to ensure that your submitted abstract is not lost.

The abstract should include the following information (as requested through the internet form; Note that the lay-out of the abstract form may not be optimal in every type of browser):

(Sub)theme: you should select the subtheme your abstract refers to best. Note that the main themes are included to distinguish the subthemes better.

Abstract title: provide the title for your abstract.

Abstract text (max 300 words): You are requested to give a brief INTRODUCTION of the background of the study and describe the key issues studied. In the METHODS section, you should describe the key methodologies used for your study. The main results, interpretation and analyses are given in the RESULTS and DISCUSSION section. This is to be followed by a CONCLUSIONS section where you summarize your major research findings.

Application (max 50 words): Healthy Buildings conferences are application oriented. You need to indicate the application potential of your research outcomes towards arriving at healthy buildings.

Keywords (2-4 words): please indicate at minimum two and at maximum four keywords.

Paper type: we will allow full papers (8 pages) and extended summaries (2 pages). You will need to indicate which type of paper you are aiming at. Note that this choice does not affect the presentation mode.

Presentation mode: please indicate your preferred mode of presentation.

Co-authors: after providing information on the abstract content you need to indicate any co-authors. This section needs to be completed before you can submit the abstract. Please refer to the guidance provided on the ‘List of Co-authors’ page for further information how to include co-authors. Note that you, as registered user, will be indicated as first author in case of the abstract submission. Please contact the conference secretariat by replying to the received confirmation e-mail in case changes to that are required.

Submission: submission is only completed if you check the provided information summarized on the ‘Submit abstract’ page and click the Submit button. Note the remark on the same page, indicating that after submission no changes can be made by yourself, only through contacting the conference secretariat.

Next steps: After review of the abstracts, we will notify you of the acceptance/revision/rejection of your abstract by November 15th latest. The deadline for full paper submission or extended summaries is set at January 15th 2015. Papers will undergo a review process as well.

Please refer to the website hb2015-europe.org for latest information or contact us in case of specific questions.

Submission constraints

In addition to the deadlines set and the abstract and paper submission requirements communicated on the website, please note that each participant is allowed to present maximum two papers (either oral or poster) at the conference, either as first or co-author. In case there are too many abstracts/papers the organisation may decide to reduce this number to one paper.

The presenting author must be registered in order for the paper to be included in the final Proceedings. The deadline for conference registration by the presenting author will be communicated well in advance.

Abstract acceptance does not indicate paper acceptance. Conference papers will undergo a separate review process.